Bharatiya Postal Civil Wing Non Gazetted Employees Union: January 2014

REPORT ON CADRE RESTRUCTURING OF POSTAL CIVIL WING

Ref: Directorate letter No.10-25/2011-CWP dated 18^th May 2012.

The P&T Civil wing created in 1963 for catering the engineering needs of Postal & Telecomunication under Ministry of Communications. The Civil wing has mainly three units viz. Civil Wing, Electrical Wing and Architectural Wing. On 01.01.1985 the P&T has been bifurcated into TWO Departments Posts and Telecommunications. However, Civil Wing has the combined set up of P&T upto 1993. In 1993, the Civil Wing for Department of Posts has been separated from the combined set up during most of the Group C & D employees opted for DOT for better career opportunities. Since, then Civil Wing is independently working with bare minimal staff.

Restructuring of Clerical Staff:

The Civil Wing is a Unit under Department of Posts. But since beginning of the unit, the Civil Wing employees are not being treated as Postal Employees. It is clearly evident during V Pay Commission time. All Postal Clerks were redesignated as Postal Assistants during V pay commission and granted higher pay scales comparatively except Clerks in Postal Civil Wing.

The Clerical Cadre in Civil Wing has to be dealt with sensitive items like tenders, agreements, bills, Arbitration Cases, Court Cases. These are very sensitive in nature and require high attention. Hence, all the Works Clerk Gr-II may immediately be re-designated as Works Assistants/ Postal Assistants (Works) immediately. Accordingly the hierarchy of Clerical Staff further may be re-designated.

Every Civil Division is having three units namely Establishment Section, Accounts Section and Drawings Section headed by Head Clerk, Jr.Accounts Officer and Draughtsman. However, it is worth while to mention that almost all Divisions are working without any Jr. Accounts Officer/Draughtsman. In this regard, it is to mention that three posts of Assistants should be allotted to each division, each circle.

Every Civil Division is having one Accounts Officer as financial adviser. These Accounts Officers are on deputation from % the DA(P) for a period of two years. As the entire service of these officers are within the administrative units and in operative units, they are less conversant with the Public Work Accounts. Hence a proposal for promoting the clerical staff in Civil Wing to Assistant Accounts Officer Cadre by conducting JAO (Civil) Examination may be examined.

After restructuring Clerical Cadre the position will be as follows:

Sl. No	Present Cadre/ Pay Scale	Proposed Cadre/ Pay Scale	Minimum Qualification	Placement on Promotion	Justification
**1	Works Clerk Grade – II 5200-20200 GP 1900	Works Assistants/ Postal Assistants (Works) 5200-20200 GP 2400	12^th passed	As Assistant after completion of 5 years of Regular Service as Works Assistant/ Postal Assisants (Works) in pay scale of 5200-20200 grade pay Rs.4200	The WC Gr-IIs of Civil Wing are less paid employees in Department of Posts and they are responsible with Clerical works, Tendering work and Cashier work. For W.C.Gr- IIs, computer knowledge is also essential. It is justified to be placed in the Grade Pay of Rs.2400/- by re- designating the cadre as Works Assistants/ Postal Assistants (Works).
2	Works Clerk Grade – I 5200-20200 GP 2400	Assistants 5200-20200 GP 4200	By promotion 50% seniority cum fitness & 50% deptl. exam	As Office Superintendent (Assistant) on completion of 5 years of regular service as Assistant in the pay scale of 9300-34800 with grade pay of Rs.4600	The WC Gr-I of Civil Wing are less paid employees in Department of Posts and they are responsible with Establishment works, Tendering work, Auditing work. They even have to deal with court cases, Arbitration Cases etc. They are equally capable of doing Accountant work. Hence these W.C.Gr-Is are to be placed in the Grade Pay of Rs.4200/- by replacing this cadred with Assistants.
3	Assistant 9300-34800 GP Rs.4200	Office Superintendent 9300-34800 GP Rs.4600	By Promotion	As Office Supdt in the pay scale of 9300-34800 Grade Pay Rs.4600/- on completion of 5 years of regular service as Assistant	As per the CPWD norms. The Office Supdt has to look after establishment works and other sensitive works of the Division Office and Circle office.
4.	New cadre	Asstt. Accounts Officer in pay scale of 9300-34800 GP Rs.4800/-	By JAO Examination.	------	A new cadre of Group B Gazetted Post is to be introduced by Deptl Competitive Examination from Assistants (who completes 8 years of regular service), Office Supdt (who completes 5 years of regular service).
5.	Staff Car Driver Grade – II 5200-20200 GP 1900	Staff Car Driver Grade – II 5200-20200 GP 2400	12^th passed.	As Staff Car Driver Grade -I after completion of 3 years of Regular Service as Staff Car Driver Gr-II in pay scale of 5200-20200 GP 2800	The Grade Pay of Staff Car Driver Gr-II is comparatively lesser side. Hence Grade Pay of Rs.2400/- is to be granted. The Civil Wing unit is small in size and promotional avenues are comparatively less.
6.	Staff Car Driver Grade – I 5200-20200 GP 2400	Staff Car Driver Grade – I 5200-20200 GP 2800	By Promotion amongst Staff Car Driver Grade - II	As Staff Car Driver Special Grade after completion of 5 years of Regular Service as Staff Car Driver Gr-I in the pay scale of 9300-34800 with grade pay of Rs.4200	The Grade Pay of Staff Car Driver Gr-I is to be granted as Rs.2800/-
7.	Staff Car Driver Special Grade 5200-20200 GP 4200	Staff Car Driver Special Grade 9300-34800 GP 4200	By Promotion amongst Staff Car Driver Gr-I	The Staff Car Drivers in this small unit have no promotional avenues and hence the proposed Grade Pays are to be granted.
*8	Multi Tasking Staff 5200-20200 GP 1800	Multi Tasking Staff 5200-20200 GP 2000	10^th passed	As Works Assistants after completion of 5 years of regular service by Departmental Examination.	The MTS in civil wing are mostly entrusted with clerical duties and they are well versed with sensitive issues like tendering process. Hence Grade Pay of Rs.2000/-is justified.

** The recruitment rules for Works Assistants may be modified as under:

The Works Assistants / Postal Assistants (Works) can be recruited through respective CPMGs and these personnel can be completely handed over to Civil Wing for further postings.
* As one time measure, education qualification for Departmental Examination for promotion from MTS to Works Assistants may be relaxed.

Proposed staff strength in clerical cadre in each Co ordination Circle is given below:-

Sl No.	Present Designation	Proposed Designation	Present Sanctioned strength	Proposed strength	Remarks
1	WC Gr.II	Works Assistant	1 each at Sub Divn + 1 each at Divn + 1 at Circle (17+5+1) = 23	1 each at Sub Divn + 3 each at Divn + 2 at Circle (17+15+2) =34	1 as Sub Divn Clerk and 3 at Divn (1 as Correspondence Clerk, 1 as Cashier and 1 as Tender Clerk) 2 at Circle (1 as Correspondence Clerk and 1 as Cashier).
2	WC Gr.I	Assistant	3 at Divn 3 at Circle (14+3)=17	3 at Divn 3 at Circle (15+4) = 19	3 at Division (1 at Accounts Branch, 1 as Establishment Clerk and 1 as Clerk for Drawings Branch) and 3 at Circle Office (1 for establishment and 2 for Works Branch).
3	Assistant (Head Clerk)	Office Supdt	1 (at Divn) 1(at Circle)	1 (at Divn) + 1 (at Circle)	As per CPWD norms.